Audit-Ready Access Logs
Every document view, download, and access attempt is logged with user identity, timestamp, and IP. Exportable in CSV/JSON for audit submissions and internal reviews.
Enterprise
PDF Management Built for Regulated Industries
Secure, auditable, and compliance-ready PDF delivery for Pharmaceutical, Life Sciences, and Healthcare organizations. GDPR-compliant, audit-trail enabled, and IT-team friendly — on WordPress, Drupal, and React.
GDPR Compliant
Audit-Trail Ready
Life Sciences Trusted
SSO / Azure AD Integration
Role-Based Access Control
Why Standard PDF Plugins Fall Short in Enterprise
| Challenge | What Goes Wrong | Our Solution |
|---|---|---|
| Regulatory Compliance | No audit trail, no access logs — fails GxP/GDPR audits | Full access audit logs, expiring links, user-level tracking |
| Security & Access | PDFs exposed via direct URLs, no authentication layer | Secure URLs, password protection, login requirements, CSRF protection |
| IT Integration | No API, no SSO, no role management — shadow IT results | Full REST API, role-based access, integrates with your existing IAM |
| Scalability | Breaks under bulk imports or multi-site setups | Bulk CSV/ZIP import, unlimited sites, white-label deployment |
| Vendor Accountability | No SLA, no support contract — unacceptable for regulated environments | Dedicated SLA, named account manager, priority escalation path |
Designed with Compliance in Mind
Organizations in pharmaceutical, medtech, and healthcare operate under strict documentation and data governance requirements. PDF Embed & SEO Optimize Pro provides the technical controls needed to support your compliance posture.
Role-Based Access Control (RBAC)
Restrict document visibility and download permissions by user role or group. Prevent unauthorized access to confidential clinical, regulatory, or commercial materials.
Expiring Access Links
Generate time-limited, single-use document links for external reviewers, auditors, or partners. Links expire automatically — no manual revocation needed.
SSO-Ready Architecture
The REST API and role structure are designed to integrate with your existing Identity Provider (Azure AD, Okta, SAML 2.0). Custom integration scoping available for Enterprise customers.
GDPR-Compliant by Design
No third-party CDN dependencies for document delivery. Documents never leave your infrastructure. Full data processing transparency for DPA requirements.
Validated Deployment Support
Enterprise customers receive deployment documentation, a configuration checklist, and optional validation support for regulated environments requiring IQ/OQ-style change documentation.
Note: PDF Embed & SEO Optimize is a software tool that supports your compliance processes. It does not certify compliance with 21 CFR Part 11, EU Annex 11, or other regulations. Compliance responsibility remains with your organization.
Understanding GDPR & HIPAA Compliance
Two of the most important data protection regulations globally. Here is what they mean and how PDF Embed & SEO Optimize helps you meet their requirements.
GDPR
General Data Protection Regulation
The GDPR is a European Union regulation (effective since May 2018) that governs how organizations collect, process, store, and share personal data of individuals in the EU/EEA. It applies to any organization worldwide that handles EU residents' data, regardless of where the organization is based.
Key GDPR Principles:
- Data Minimization — Collect only the personal data that is strictly necessary
- Right to Erasure — Individuals can request deletion of their personal data
- Transparency — Clear information about what data is collected and why
- Accountability — Organizations must demonstrate compliance through documentation
How We Support GDPR:
- IP anonymization enabled by default (last octet zeroed for IPv4, last 80 bits for IPv6)
- No third-party CDN or external server dependencies — documents never leave your infrastructure
- Data Processing Agreement (DPA) available for Enterprise customers
- Consent management and data retention policies (Pro+)
- Audit logs for full data processing transparency
HIPAA
Health Insurance Portability and Accountability Act
HIPAA is a United States federal law (enacted in 1996) that sets standards for protecting sensitive patient health information (PHI). It applies to healthcare providers, health plans, healthcare clearinghouses, and their business associates who handle Protected Health Information.
Key HIPAA Requirements:
- Access Controls — Only authorized individuals may access PHI
- Audit Trail — All access to PHI must be logged and auditable
- Data Integrity — PHI must be protected from unauthorized alteration or destruction
- Transmission Security — PHI must be encrypted when transmitted electronically
How We Support HIPAA:
- Role-based access control (RBAC) restricts document access to authorized users only
- Two-factor authentication (2FA) for sensitive document access (Pro+)
- Complete audit logs tracking every view, download, and access attempt
- Secure PDF URLs — no direct file links exposed; documents served via authenticated endpoints
- Expiring access links with configurable time limits and usage caps
PDF Embed & SEO Optimize provides technical controls that support GDPR and HIPAA compliance. The software itself does not certify compliance — organizations are responsible for implementing appropriate policies and procedures alongside the technical measures provided.
Trusted by Teams Managing Critical Documents
Pharmaceutical & Life Sciences
Securely manage regulatory submissions, SOPs, clinical study reports, and medical information documents. Control who can view, download, or share sensitive materials — with a full audit trail.
Common document types: SOPs, CSRs, SmPC drafts, regulatory dossiers, training materials
Legal & Compliance Teams
Publish internal policies, contracts, and compliance documentation with enforced access controls. Generate expiring links for external counsel or auditors without exposing direct file URLs.
Common document types: Policies, NDAs, audit reports, regulatory guidance documents
Finance & Corporate
Distribute investor materials, annual reports, and internal financial documents with controlled access. Track who opened what and when — critical for disclosure documentation.
Common document types: Annual reports, investor decks, board materials, financial statements
Training & Knowledge Management
Manage large libraries of training materials, e-learnings, and product documentation. Resume reading, progress tracking, and categorization keep learners engaged and organized.
Common document types: Training modules, product manuals, onboarding materials
Enterprise Plans — Built Around Your Scale
All Enterprise plans include all Agency features, lifetime updates, and dedicated support. Pricing is annual unless otherwise agreed.
Enterprise Starter
from $2,500 / year
Best for: Single department or regional team deployments (up to 500 active users)
- All Agency features
- Unlimited sites
- Lifetime updates
- SLA: Response within 24 business hours
- Email + Chat support
- Onboarding session (1h)
- Compliance documentation package
Enterprise Professional
from $8,000 / year
Best for: Multi-department or global intranet deployments (up to 5,000 active users)
Everything in Enterprise Starter, plus:
- Dedicated account manager
- SSO integration support
- SLA: Response within 8 business hours, 99.5% uptime
- Quarterly business review
- Custom onboarding & training workshop
Enterprise Corporate
pricing on request
Best for: Entire organization deployment, multi-instance, white-label, or OEM integration
Everything in Enterprise Professional, plus:
- Custom development (scoped)
- Custom SLA terms
- Full white-label / rebrand
- OEM licensing for internal platforms
- Source code escrow option
- Named technical contact
Not sure which plan fits? Contact us with a brief description of your use case and team size and we'll respond within one business day.
Trusted Across Regulated Environments
2,000+
Active Pro Users
3 Platforms
WordPress, Drupal & React
GDPR
Compliant Infrastructure
30-day
Money-Back Guarantee
Acquia
Reviewed Drupal Module
"We needed a PDF solution that fit our compliance requirements without a six-figure budget. This delivered."
— IT Lead, European Pharmaceutical Company
Enterprise FAQ
Do you offer a formal vendor questionnaire / security assessment?
Yes. Enterprise customers can submit a vendor security questionnaire (VSQ) or information security assessment form. We provide completed documentation within 5 business days.
Can you sign a Data Processing Agreement (DPA)?
Yes. A standard DPA is available for all Enterprise plans. Custom DPA terms can be negotiated for Enterprise Professional and Corporate tiers.
Is the software validated for use in GxP-regulated environments?
The software is designed with technical controls that support GxP-regulated workflows. Formal IQ/OQ validation documentation is available as an add-on for Enterprise Corporate customers. Validation responsibility remains with your organization.
Where is document data stored? Does anything go to third-party servers?
No. PDF Embed & SEO Optimize operates entirely within your own WordPress or Drupal infrastructure. No documents are transmitted to external servers.
Can you integrate with our SSO provider (Azure AD, Okta)?
The plugin's role-based access system is compatible with WordPress/Drupal SSO plugins. For direct API-level SSO integration, this is scoped as custom development under Enterprise Professional and Corporate plans.
What SLA do you offer?
Enterprise Starter: 24-business-hour response. Enterprise Professional: 8-business-hour response with 99.5% uptime SLA. Enterprise Corporate: custom SLA terms including critical escalation paths.
Do you offer multi-year contracts?
Yes. Multi-year agreements are available for Enterprise Professional and Corporate, typically with a 10–15% discount on annual pricing.
Has the Drupal module been reviewed by Acquia?
Yes. The Drupal Enterprise module has been reviewed by Acquia, the leading Drupal enterprise platform. This review is available for the Enterprise module only.
Let's Talk About Your Requirements
Every enterprise deployment is different. Get in touch and a member of our team will reach out within one business day to understand your use case, answer compliance questions, and put together a tailored proposal.
Contact UsOr send us a message directly through our contact form.